Application (64Kb .rtf)

TRANSCON
MARCH 17-19, 2010
EXPOCENTR EXHIBITION COMPLEX, MOSCOW

APPLICATION FOR PARTICIPATION AND DEADLINES FOR SUBMITING DOCUMENTS
A company wishing to participate in the Exhibition shall send an application and the company information for the Exhibition Official Catalogue to the Organizer's address prior to February 18th, 2010, then it is registered as an Exhibitor. Applications received after February 18th, 2010 will be processed upon available vacant exhibition spaces. Upon reception of your application the Organiser will forward the Contract for Participation in the Exhibition and information on all types of additional services to the Exhibitor.

COST OF PARTICIPATION
Cost of participation includes: registration fee, cost of exhibition space and additional services.

1. Registration fee
Exhibitor shall pay the registration fee that amounts to 475 EURO (including VAT). Registration fee includes: a copy of the Exhibition Catalogue; a package of information documents; participation in all Exhibition events apart from the events that require personal invitation; placement of information in the Official Catalogue of the Exhibition (max. 500 characters); visitors registration; 2 complimentary tickets to the stand-up reception; 5 complimentary tickets to the Exhibition.

2. Exhibition space only
1 sq. m. of space only: 260 EIRO (VAT incl.) if the application is submitted prior to February 1st, 2010

1 sq. m. of space only: 308 EURO (VAT incl.) if the application is submitted after February 1st, 2010

Space only includes an exhibition space, 1 Exhibitor badge per each 4 sq. m. which entitles the Exhibitor with the right to enter the Exhibition, general security of the exhibition venue, insurance, aisle and public spaces cleaning.

Note! In case of construction of a double deck stand the cost of the second floor deck space amounts to 50% of the cost of 1 sq m of space only including VAT.

For additional information on stand construction, exhibition equipment, furniture, inventory, accommodation and others, please, contact:
Restec Event Management Technology, Ltd.:
Bld. 334, 189 Mira Prospekt, VVC, Moscow.
Tel: +7 (495) 544-3831
fax: +7 (495) 544-3838
E-mail: gerasimova@restec.ru

INDIRECT PARTICIPATION
The cost of indirect participation amounts to 475 EURO (VAT incl.).
A company can participate in the Exhibition on an indirect basis. In this case the Organiser, if the Exhibitor wish, places advertising literature, information handouts and commercial offers on the stand of indirect participation. Moreover information on the company (max. 500 characters) is placed in the Exhibition Official Catalogue and a copy of the Catalogue is sent to the Exhibitor.

Information materials (black&white or full colour), trade mark picture, logo, etc. also can be placed in the Exhibition Official Catalogue as an additionally paid service. All the materials shall be send to the Organiser online prior to February 18th, 2010.

The cost of additional materials (VAT incl.):

• Cover (3rd, 4th pages) –1290 EURO
• á5 page in the Catalogue (full colour) – 693 EURO
• ½á5 page in the Catalogue (full colour) – 420 EURO
• Logo placement (b&w) – 157 EURO
• á5 page in the Catalogue (b&w) – 420 EURO
• ½á5 page in the Catalogue(b&w) – 300 EURO

You can find rules of participation in the Exhibition (General Participation Conditions) and the Contract form in the website: www.restec.ru/transcon

Please, consult the Organising Committee:
12 Petrozavodskaya St.,
197110 St. Petersburg, Russia
Tel./fax: +7 (812) 303 88 66
E-mail: transcon@restec.ru
www.restec.ru/transcon

THE EXHIBITION OFFICIAL CATALOGUE
The Exhibition Official catalogue is composed in the Russian and English languages and based on the materials about companies sent by Exhibitors within February 18th, 2010. The company information shall be submitted according to the form you can find in the website www.restec.ru/transcon.

Note! If your services or products are subject to be licenced, your advertising materials shall contain the licence number and the authority that issued the licence. Advertising of products subject to obligatory licencing, shall contain the note subject to obligatory licencing. Dully certified copies of licences and certificates shall be sent to the Organiser together with the Company information to the Exhibition Catalogue.

PAYMENT PROCEDURE
Payment of the cost shall be effected in Rubles at the exchange rate fixed by the Central Bank of the Russian Federation upon the date of payment, but not less than 42 Rubles per 1 (one) EURO.

The date of payment is considered to be the date of writing the sum off the Exhibitor's account.

The cost of the Agreement does not include the cost of transporting and insurance of the Exhibitor's property to be placed at the stand. The Exhibitor undertakes all the expenses.

The cost of incomplete square meter of space only shall be paid as a full one by the Exhibitor.

In case of construction a double decked exhibition stand the cost of the second floor space amounts to 50% of the cost of the booked space only.

Payment upon the Contract shall be effected on the basis of the Organizer's invoice and according to the following procedure:

• in case of signing the Contract less than 6 (six) calendar months before the date of the Exhibition opening: the Exhibitor shall effect advance payment amounted to at least 70 (seventy) per cent of the total cost of the Contract within 7 (seven) calendar days since the date when the invoice was issued for payment.
• in case of signing the Contract more than 6 (six) calendar months prior to the date of the Exhibition opening: the Exhibitor shall effect advance payment amounted to at least 50 (fifty) per cent of the total cost of the Contract within 7 (seven) calendar days since the date when the invoice was issued for payment.
• the total payment for participation in the Exhibition shall be effected within 30 (thirty) calendar days prior to the date of the Exhibition set-up.

The Exhibitor shall inform the Organizer with the number of money order, date and sum of the payment; in a case when the sum is not transferred to the Organizer's account by the beginning of the Exhibition set-up or the payment transfer is not confirmed with the money order, the Organiser has a right to decline responsibilities upon the Contract and to deny Exhibitor access to the Exhibition, although the Exhibitor shall compensate the Organizer for loss.
In case when the Exhibitor submit an application for additional services which are not provided upon the Agreement, the Exhibitor shall pay for the services separately. Mutual settlements shall be performed within 3 banking days on the basis of Acceptance Certificate to be signed by both Parties on the last day of the Exhibition. Total cost of the Organizer's services provided to the Exhibitor shall be stated in the Acceptance Certificate.

CANCELLATION
In case of reduction of exhibition space or cancellation Exhibitor shall effect payment of the following penalties:

• In case of notification on reduction of exhibition space or cancellation from 3 to 4 months prior to the specified date of set-up works – at least 50% of the cost of the Contract;
• In case of notification on reduction of exhibition space or cancellation less than 3 months before the Exhibition set-up – at least 70% of the cost of the Contract.
• In case of written reduction of exhibition space after the Contract signed the Exhibitor shall pay the Organizer a penalty of 10% of the exhibition space reduced.

Exhibition opening days:

RESTEC® Exhibition Company
Tel./fax: +7 (812) 303 88 66
E-mail: transcon@restec.ru
www.restec.ru/transcon